JOB REQUIREMENT

Event Coordination

• Serve as the focal point for guests RSVP’s, coordinate dietary requirements, other special requirements and provide prompt response to guest queries
•  Ensure that there is a coherent experience through all stages of the event
• Collate guestlists, manage seating plans and ensure that any special requirements are communicated to external vendors
• Ensure a seamless guest arrival and registration experience

   

  
  

Sponsorship

• Source for prospective partners whose values and outcomes are aligned with SAM
• Research prospective partners and prepare compelling pitches for sponsorship of goods and services

   

General Administration and Communications

• Ensure that all necessary services for the event are in line with SAM’s procurement process
• Keep track of event budget and expenditure
• Manage regular and necessary paperwork including preparing weekly meetings and reports, contracts, appreciation letters, eDMs and quotations
• Assist with copy editing of invitations, artwork writeups, programme booklet and other event collateral
• Observe due procurement processes to ensure necessary paperwork is submitted to finance department to process all incoming invoices
• Prepare agenda and take meeting minutes for meetings with external vendors  

JOB REQUIREMENTS:

• Degree holder with relevant experience arts, communications, marketing or event management experience
• Keen interest in of contemporary art practices in Singapore and Asia
• Strong, writing, communication, interpersonal and research skills
• Fluency in English; Additional language abilities would be ideal
• Motivated and team-oriented
• Good project management and organisational skills
• Attentive to details and ability to manage multiple projects simultaneously

   
  
  

OTHER INFORMATION

• 6-month Contract

Please send your application to [email protected]. We regret that only short-listed candidates will be notified.